Verify before approving
Check the requester, delivery address and exact keys against your records. An unapproved registered-system order stays safely on hold.
See your master key system in action
Explore a realistic example system below. Review its history, inspect an order awaiting approval, and see how owners manage people, key permissions and documents in one secure place.
MK
Example customer system
TSR123
Owner accessDemo only · nothing is saved
Active people
4
1 owner · 1 manager · 2 members
Needs review
1
Orders this year
18
Across 6 approved requesters
Recent activity
The important events from your full timeline.
Order #590995 requires approval
Jack Taylor requested 2 × A1 keys · 18 minutes ago
Michael Reed was given management access
Changed by Sarah Morgan · 2 days ago
Order #590744 was approved
Approved by Sarah Morgan · 6 days ago
Restricted order awaiting your decision
Order #590995
Placed by Jack Taylor · Today, 10:42
Ordered by
Jack Taylor
jack.taylor@example.com
07700 900123
Deliver to
Facilities Office
Riverside Apartments
10 Secure Street
London, SW1A 1AA
10 Secure Street
London, SW1A 1AA
Keys requested
2 × Restricted suite key
A1SKU KEY-TSR · System TSR123
Does this request match your records?
Demo controls only. In your account, every decision records who made it and immediately updates the order.
Previous orders
Order #590744
ApprovedEmma Collins · 1 × A3
Order #589921
AuthorizedMichael Reed · 4 × MAS
People & access
Give each person only the authority and keys they need.
SMSarah Morgansarah@riverside.example
OwnerAny key · approvals · people management · No expiry
Edit access
MRMichael Reedmichael@riverside.example
ManagementAny key · approvals · No expiry
Edit access
ECEmma Collinsemma@riverside.example
Normal accessA1–A5, MAS · No expiry
Edit access
DPDaniel Pricedaniel@contractor.example
Normal accessGOM · Until 30 Sep 2026
Edit access
System timeline
A clear record of orders, approvals, people and documents.
-
OrderOrder #590995 requires approval
Requested by Jack Taylor · 18 minutes ago
Jack Taylor ordered 2 × restricted suite keys for A1, to be delivered to the Riverside Apartments Facilities Office.
View requester, delivery and key details›
RequesterJack Taylorjack.taylor@example.comDeliveryFacilities Office10 Secure Street, London2 × Restricted suite keyA1 -
AccessMichael Reed was given management access
Changed by Sarah Morgan · System owner
RoleNormal access → ManagementAuthoritySelected keys → Any key and approvals -
Site handover record.pdf · 248 KBDocumentA customer document was added
Added by Lock & Key · Visible to owner and management
-
AccessEmma Collins’s permitted keys were changed
Changed by Sarah Morgan
Key accessA1–A3 → A1–A5, MAS -
ApprovedOrder #590744 was approved by Sarah Morgan
Emma Collins · 1 × A3 · Approved and access remembered
What the demo shows
Useful control without specialist software
The system area is designed around the jobs owners and facilities teams actually need to complete.
Give people the right access
Owners can assign normal or management access, select individual keys or ranges, and add start and end dates.
Know exactly what changed
The timeline names the people, orders and permissions involved, including useful before-and-after details.
Restricted order journey
From key request to production
When someone orders a key they are not already authorised for, the affected order is safely held while the system owner or a management user checks the request.
1They place the order
The requester submits the key details, delivery address and system number.
2You approve or deny it
Check the requester and order against your records, then record your decision online.
3We take it from there
Approved orders move into production. If denied, the order stays held while our team handles it.
Ready to manage your system?
Owners, managers and members use the same secure customer area, with the information each role is allowed to see.